1 Administrative Assistant for Student Services

Posted:  April 18, 2024

Student Services Administrative Assistant ensures smooth and efficient operation of the student services office and sets daily office priorities based on knowledge of the overall function of the office and performs work as required or assigned.

QUALIFICATIONS:

1. Education and experience equivalent to high school graduation
2. Excellent organization skills, competent with Microsoft Office programs
3. Knowledge of special education timeline requirements
4. High propensity for positive interpersonal relations

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Understanding that the role of the Assistant Superintendent of Student Services is a confidential position, the Administrative Assistant for Student Services will provide office support in all areas under the purview of the Assistant Superintendent for Student Services.  

1. Assume general and specific clerical duties
2. Word Processing, database, spreadsheet software programs and maintains working knowledge or familiarity with all district technologies
3. Be knowledgeable of the rules and policies of the Board of Education, Administrative procedures and negotiated agreement with the teacher’s union
4. Attend workshops, in-services to improve, maintain current skills and learn new technologies as necessary
5. Maintain high level of ethical behavior and confidentiality of all staff and student information
6. Plans, initiates, and carries to completion, clerical, secretarial and administrative activities related to the operation of the student services programs
7. Coordinate, create and updates all Notification of Conference invites
8. Coordinates the scheduling appointments for special education meetings through Outlook calendar
9. Creates and submits monthly Board of Education enrollment report
10. Coordinates all Special Education Transportation
11. Manages AERO referrals
12. Manages special education student enrollment in Power School and Embrace
13. Records Clerk
14. Creates and coordinates all I-STAR State Reporting
15. Collaborates with district registrar and building administration on new student enrollment and transfers
16. Assist School Psychologist with scheduling, tri-annual due dates and protocols
17. Manages hiring of bilingual psychologists and speech-language pathologists when needed
18. Manages digital IEP records management
19. Creates and manages caseloads in Embrace
20. Hires and manages interpreters for IEP meetings
21. Manages in collaboration with business department Medicaid billing and reimbursements
22. Manages special education records for graduates to the high school
23. Manages in collaboration with business department invoices, purchase orders etc.
24. Other duties as assigned

SKILLS REQUIRED:

The requirements listed below are representative of the skills, abilities and demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

1. Ability to perform several tasks concurrently under varying deadlines
2. Ability to exercise tact, good judgment, and initiative in dealing with students, faculty, and the public
3. Skill in operating microcomputers, word processors and peripheral equipment
4. Ability to communicate clearly and concisely, both orally and in writing including clear, polite telephone communication skills
5. Ability to work efficiently under minimum supervision
6. Ability to identify sensitive information and maintain confidentiality

The individual(s) currently holding this position perform additional duties and additional duties may be assigned.  There will be an annual performance evaluation for this position.

Salary:

• Salary per the Collective Bargaining Agreement

Application: 

Please complete online application at:  https://burbank.tedk12.com/hire/internalLogin.aspx

Application Deadline:  Until filled

Burbank School District 111 ensures equal employment/educational opportunities/affirmative action regardless of race, sex, color, national origin, religion, age or handicap.